The joint process will be administered by TCC and includes staff from each Council.
The Manager:Asset and Infrastructure Planning is delegated the authority to manage the processes outlined below and make final decisions on applications for a material to be added to the Approved Materials list or be removed from the Approved Materials list.
Where agreement can not be reached between each Council relating to an approval or removal of a material e.g. it may only be suited to one Council's operational requirements, the material will be tagged on the lists as applicable to a specific Council only e.g. "TCC Only" or "WBoPDC Only" to show which Council allows the use of that material or product.
AM-1.3.1 Approval Considerations
In determining if a material is to be added to or deleted from the Approved Materials lists within
Code, consideration shall be given to the following matters:
- Information as required by AM-1.3.2 Application for Material Approval.
- Compliance with City Plan Performance Standards (TCC only).
- Frequency and criticality of it’s use.
- Durability during transport, storage and installation.
- Ease of Installation.
- Ease, efficiency and cost of operation, maintenance and replacement
- Frequency of Replacement.
- Compatibility with the balance network.
- The track record of the manufacturer and/or supplier of the material.
- Review of references provided.
- Parts availability and parts life expectancy in the NZ market for the life of the material.
- Supplier Support.
- Council confidence in the material / products ability to perform.
- Councils expertise or comfort level with the product / material e.g. unfamiliar technological advances.
Maintenance and cost benefits can be gained by limiting the range of a special infrastructure component (e.g. water meters) to a small range with a proven track record of reliability, parts availability, ease of maintenance requirements and the expectation that they will remain available and perform within the New Zealand market for many years.
It can not be assumed that by meeting all technical specifications of approval that a material will be accepted. Asset Management considerations e.g. operating, maintenance and replacement costs, material compatibility within networks and systems are as important as any other criteria council considers.
AM-1.3.2 Application of Material Approval
Applications shall be initiated by using AM-1 Apx A Application for Acceptance of Products and/or Materials. The application form shall be completed in full for an application to be considered. All supporting information shall be attached and submitted to the Manager: Asset and Infrastructure Planning (TCC).
The application shall include the following information:
- Application Form:
- Date of application
- Asset Group i.e. the infrastructure group/s that the material will be used for
- Material Type i.e. what it is e.g. a valve, a lid, a bollard
- Manufacturers ID Code: The manufacturers identification code/number for the material
- Material brand name i.e. it’s common trade name
- Proposed Purpose i.e. what is it used for e.g. conveyance of stormwater, pressure control, support structure
- Product Details Attached i.e. list the supporting evidence supplied with the application
- Manufacturer i.e. who makes it
- Applicant’s company name
- Applicant’s contact details
- Asset Life i.e. the expected length of time the material can be expected to last before requiring replacement (acknowledging appropriate construction, transportation, installation, use, operation and maintenance).
- Standards Manufactured to i.e. the New Zealand, Australian or British Standard/s it is compliant with
- Quality Standards License Number/s i.e. the licence number or equivalent approved independent third party certification e.g. SAI Global, British Standards Institution (BSI), the approval mark of standards compliance issued.
- Known Material Suppliers i.e. where can it be bought or ordered from.
- Approval by other Territorial Authorities i.e. Confirmation that the material is approved for use by other New Zealand Territorial Authorities.
- Supporting Information:
- Technical Information e.g. design, composition, dimensions, specification of use etc
- Proof of standards compliance and manufacturers quality assurance. Where there is no applicable standard, the manufacturer shall supply copies of their quality assurance procedure and producer statements to support their performance and composition claims for the material concerned.
- Proof of license number/s
- Manufacturer’s instruction on how the material is to be installed and any specific installation training requirements.
- Evidence of written approval by other Territorial Authorities including contact names and details.
- Where possible, it may beneficial to provide a sample of the material to allow the Asset Managers a closer look at it.
Where any information is insufficient or missing, the application will be declined, highlighting that information is missing and confirming that the application is incomplete.
AM-126.96.36.199 Material Suppliers / Merchants
All applications shall include information on where the material can be obtained. Council
encourages identification of local suppliers and merchants.
Where a supplier identifies a material on the Approved Materials lists that they can supply, but they are not listed, they can apply to the Manager: Asset and Infrastructure Planning for addition to the known suppliers list. Applications shall be in writing and include proof that the supplier / merchant can supply the exact material on the list.
"Like" materials or different brands will not be accepted. They must undergo the full process.
Definitions in this section