AM-1.5 Approval Processes

The Manager: Asset and Infrastructure Planning will review the application and is delegated the authority to determine the approval method the application will be reviewed under. In reviewing the application and determining which process to use, the Manager: Asset and Infrastructure Planning will consider the risks associated with and the benefits of the material. 

The two approval processes are:

1. Low Risk Process.
2. Detailed Consideration Process.

AM-1.5.1 Low Risk Process

Where the Manager: Asset and Infrastructure Planning considers the risks associated with the proposed material are low:

1. They will forward a copy of the application and supporting information to the relevant TCC and WBoPDC Asset Managers relating to the material that is the subject of the application, for their recommendation.
2. The relevant Asset Managers will respond in writing to the Manager: Asset and Infrastructure Planning recommending approval or trial installation or declining the addition of the material onto the Approved Materials list. 
3. The Manager: Asset and Infrastructure Planning will consider the response from the Asset Manager and is delegated the authority to make the final decision to approve/decline the material, advise the applicant ​of the decision, and when approved, add the approved material to the Approved Materials lists. 
4. Where approval is declined the Manager: Asset and Infrastructure Planning will advise the applicant of this in writing within 14 days of the completed review detailing the reasons for declining the application. 
5. The updated Approved Materials list will then be published on each Council’s website.

AM-1.5.2 Detailed Consideration Process

Where the Manager: Asset and Infrastructure Planning considers the material greater than a low risk, the Full Consideration Process shall apply as follows:

1. The Manager:Asset and Infrastructure Planning is delegated the authority to convene a Materials Advisory Panel. 
2. The application will be reviewed by the Panel. The Panel may request additional information it considers it needs to successfully undertake its review. The Panel shall assess the suitability of the material for acceptance onto the Approved Materials lists giving consideration to:
   1. The criteria outlined in AM-1.1.2 Relevant Criteria
   2. The information required by AM-1.3.2 Application for Material Approval
   3. Any other matter relevant to the particular application.

In some cases the Panel may elect to have the material installed into a live Council operating environment on a trial basis. This trial installation is undertaken in accordance with AM-1.6 Trial Installation.

Trial installations will be recorded in the relevant Council's Asset Management System.

The Panel will make a recommendation to the Manager: Asset and Infrastructure Planning as to whether the application should be approved/declined and specify their reasons (relevant considerations) for their recommendation. 

The Manager: Asset and Infrastructure Planning is delegated the authority to make the final decision whether to approve/decline and application, advise the applicant of the decision, and, when approved, add material to the Approved Materials lists. 

Where approval is declined the Manager: Asset and Infrastructure Planning will advise the applicant of this in writing within 14 days of the completed review detailing the reasons for declining the application. 

The updated Approved Materials list will then be published on each Council’s website.

Definitions in this section

Applicant

Approved material

Asset

Asset manager

Council

Infrastructure

TCC