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Infrastructure Development Code

DS-11.7 The Road Zone Occupancy Process

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This process is designed to ensure that the relevant interests of all the parties are considered and that conditions are fair and reasonable.

 

DS-11.7.1 Outline of the Application Process

The following outlines the application process:

  1. DS-11.7.2 Preliminary Notification.
  2. DS-11.7.3 Corridor Access Request (CAR).
  3. DS-11.7.4 Approval Process and Setting of Reasonable Conditions.
  4. DS-11.7.5 Works Access Permit (WAP).
  5. Commencement/Completion of works.
  6. Monitoring of works / reinstatement.
  7. The issue of Works Completion Notice.

 

DS-11.7.2 Preliminary Notification

The following shall apply:

  1. When undertaking works that are neither automatically permitted nor emergency works in the corridor, Utility Operators shall provide the Corridor Manager preliminary notice of those works prior to lodging for any CAR where requested.
  2. The Corridor Manager shall meet with the relevant Utility Operator to discuss coordination of the proposed works and jointly identify any issues that are likely to affect the works or the CAR.
  3. The following information shall be submitted by the Utility Operator with the preliminary notification where requested by the Corridor Manager:
    1. A preliminary plan indicating the scope and scale of the intended works including depth and location of any proposed utility or structure and the presence of any adjoining utilities and streetscape features.
    2. Any matters where there is a likely major impact on the public.
    3. Key points of relevant meetings and public or other consultation to the Corridor Manager.
    4. Details of when the work is scheduled (dates and time of day).

 

DS-11.7.3 Corridor Access Request (CAR)

Before construction can commence, the Utility Operator shall lodge a CAR. The Utility Operator may delegate the responsibility of lodging the CAR. The CAR shall be lodged using the online CAR Form

Where applicable, the following information shall be supplied with the CAR:

  1. A site specific traffic management plan. 
  2. A plan indicating intended scope and scale of the intended works, including depth and route of any proposed utility and the location of any adjoining utilities and streetscape features.
  3. Proof of all permits, permissions, demonstrating compliance with all consent conditions, City Plan provisions and Acts, where these apply. It is the Utility Operator’s responsibility to ensure that any necessary Resource Consents, building consents or encroachment type licenses are obtained.
  4. Details of when the work is scheduled (dates and time of day).
  5. Proposed location of any chambers or above ground structures.
  6. The type of Permit being applied for. Refer DS-11.7.3.1 Types of Permit.

DS-11.7.3.1 Types of Permit

When lodging a CAR, the Utility Operator shall specify the type of permit being applied for. The permit types are:

  1. Non-Utility Operator Works - In general these works create very low risk to Road Zone users and infrastructure and includes:

Minor scaffolding works associated with small scale renovation or building maintenance 

Shop front fit outs / repairs / replacements

Crane operations up to 4hr duration to lift materials etc into or onto buildings and / or sites.

Building cleaning operations up to 4hrs.

  1. Minor Works - In general these works create low risk to Road Zone users and infrastructure and includes:

Up to 2 calendar days duration.

Simple service connections.

Up to 20m affected length. 

Minor work associated with Utilities. 

Overhead veranda works. 

Berm work only. 

Larger scale scaffolding projects occupying the Road Zone. 

Excludes road crossings. 

Multiple sites for Minor Works may be considered under a single application at the discretion of the Corridor Manager

  1. Standard Works - In general these works create moderate risk to other Road Zone users and infrastructure and include:

More than 2 and up to 30 calendar days duration. 

More than 20m and up to 250m affected length.

Any road crossing or intrusion whether open trenched or trenchless.

Moderate inspection requirement.

  1. Comprehensive Works - In general these works create high risk to other Road Zone users and infrastructure and include:

Duration > 30 calendar days occupancy. 

Over 250m affected length. 

High inspection requirement.

High level of effect on Level 2 Roads.

Restricted property access.

  1. Maintenance Works - In general terms these are works agreed to by the Corridor Manager as likely to be completed under a maintenance contract that includes most of the permit requirements and forward works programmes are also submitted.

Repair to an existing service or surface

Excludes new works within the Road Zone

  1. Emergency Works - An unexpected repair of a service to reduce the risk of significant or immanent threat of physical damage or destruction to Road Zone users, infrastructure, property and includes:

Duration no longer than 24hours. 

Rectification of a dangerous situation including support requested by an emergency service.

  1. Events - In general this includes any public activity, gathering, sporting event, show or parade undertaken by any party for any period of time that has the potential to cause risk to Road Zone users and infrastructure, whether the Event is, or is not, located within the Road Zone.

Where it is not clear which of the permit types an activity falls within, the Corridor Manager shall decide the appropriate permit type. 

 

DS-11.7.3.2 Permit Fees

Council may charge appropriate fees for cost recovery relating to permit processing and works inspections. All associated fees shall be payable by the applicant. Where the applicant defaults, the Utility Operator relevant to the permit will be charged by Council

The fees are non-refundable deposits. Where applicable, Council may charge reasonable additional fees for actual time and cost in excess of the expected requirements of the permit.

Fees shall be set in Council’s Fees and Charges Manual.

 

DS-11.7.4 Approval Process and Setting of Reasonable Conditions

The following shall apply:

  1. The Corridor Manager shall consider the CAR for approval and set appropriate conditions to accompany a Works Access Permit (WAP).
  2. The Corridor Manager may also consider Local and Special Conditions for the (WAP). These may include:
    1. Unique topographical or geotechnical conditions.
    2. Particular physical characteristics of the corridor.
    3. Unique IDC, City Plan or Regional Plan requirements.
    4. Unique Building Act requirements.
    5. Unique land use policies e.g. encroachment licence requirements.
    6. Pollution Control.
    7. Special dates and events.

 

DS-11.7.5 Works Access Permit (WAP)

The following shall apply:

  1. The Utility Operator or Contractor shall keep a copy of the WAP on site at all times while working within the corridor.
  2. An additional CAR or WAP may be required on a particular work site for each of the following situations:
    1. When it involves more than one road.
    2. When it involves more than one Utility not covered by an existing CAR or WAP.
    3. The location of work site moves to a position not described on the CAR or WAP.
    4. The work has not been completed within the WAP expiry date.
  3. The Corridor Manager may request a Utility Operator install additional ducts for either the Utility Operators or the Corridor Managers use. The additional ducts and their installation shall be at the expense of the party who will own the ducts.

 

DS-11.7.6 Commencement / Completion of Works

The works shall not commence until the WAP has been received and the Corridor Manager has been given the required notice of intent to commence works. Where noted on the WAP, the Utility Operator shall contact the affected parties in the stated timeframes.

 

DS-11.7.7 Mointoring of Works / Reinstatement 

The Corridor Manager will monitor the works with particular attention to the reinstatement of the site to an acceptable condition.

 

DS-11.7.8 Works Completion Notice (WCN)

The following shall apply:

Upon completion of the works, the Utility Operator shall lodge a Works Completion Notice (WCN) with the Corridor Manager. The WCN shall be lodged using the WCN Form that will be provided to the applicant when a WAP has been approved.

The WCN shall include the following as appropriate (unless otherwise agreed):

  1. Confirmation that As-built information has been supplied to the Utility Operator who's service is affected by the works. For Council utilities this shall be presented as noted in QA-6 As-Built Information.
  2. Quality assurance records or certification.
  3. A written statement confirming that the completed works fully comply with the conditions imposed by the WAP signed by a person authorised to bind the Utility Operator.
  4. Details of any outstanding work that the Utility Operator has agreed to complete e.g. pavement surfacing, road marking.

 


Definitions in this section

Applicant

As-built

Building act

City plan

CAR

Corridor manager

Council

Ground

IDC

Infrastructure

Pavement

Person

Resource consent

Road

Road zone

Streetscape

Utility operator

 

 

 

 

 

 

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